Oranization Bylaws

Los Angeles Municipal Accountants and Auditors Association

ARTICLE I

The name of this organization shall be Los Angeles Municipal Accountants and Auditors Association. The location shall be in the City of Los Angeles, California. The fiscal year shall begin July 1 and end June 30 of the succeeding year.

ARTICLE II

Goals

• To promote and perpetuate the prestige and professional status of municipal accountants and auditors;
• To raise and to achieve a respected public image;
• To assist each other and to develop a professional spirit of cooperation among its members;
• To increase the personal efficiency of its members by joint discussion of governmental accounting and auditing problems;
• To advance the science of governmental accounting and auditing;
• To develop and improve educational technique in management and accounting/auditing/finance.
• To keep the members informed on the developments and current trends in management and accounting/auditing/finance.

ARTICLE III

Membership

The following shall be eligible for membership: All persons employed by the City of Los Angeles, whether employed by a Council-controlled department or a department controlling its own funds, who, had held and/or had passed the probationary period in at least an entry level position in Accounting or Auditing or Finance, or, are currently holding professional positions in non-Accounting/non-Auditing/non-Finance areas but have academic background or degree in Accounting. All new membership applications shall be subject to the recommendation of the Membership Committee and approval by the Board of Directors.

ARTICLE IV

Dues

Section 1

Annual membership dues shall be recommended by the Board of Directors and approved by the membership. Dues shall be payable July 1 and delinquent after August 31 of each year.

ARTICLE V

Officers and Board of Directors

Section 1

Term of office shall be one year commencing July 1 of each year.

Section 2

The officers, who shall also be known as the Board of Directors, shall consist of the following:

1. President
2. First Vice-President
3. Second Vice-President
4. Secretary
5. Treasurer

Section 3

A quorum of the Board shall be three; presiding officer votes only in case of tie or to make a vote unanimous.

Section 4

The retiring president shall call the July meeting at which time new officers are installed.

ARTICLE VI

Elections

Section 1

Election of officers shall be held during June of each year.

Section 2

The Board of Directors shall appoint a nominating committee of three members. The committee is to select at least one candidate for each office. Members may make additional nominations for office from the floor at the May meeting in good standing. The nominating committee is responsible for determining the availability of the nominees of each office before placing their names on the ballot.

Section 3

The nominating committee shall prepare ballots to be presented at the June meeting to members in good standing as of May 31st. Election to be held at June meeting. If more than two candidates for any office are nominated, the candidate receiving the most votes shall be declared the winner. Should there be a tie for any office, the winner will be decided by a toss of coin.

Section 4

Nominations and/or voting for officers may be conducted by mail.

Section 5

The Board of Directors shall fill vacancies between elections.

Section 6

The Board of Directors may by majority vote recommend removal for cause. Members by secret ballot at a duly announced special meeting may remove an officer by two-thirds majority vote of those present.

ARTICLE VII

Duties of Officers

Section 1

The president presides at all meetings and is responsible for the general supervision of the activities in accordance with the By-Laws.

The president shall have a vote only when it is necessary to break a tie.

In the absence or inability of the president, those having powers of the president shall be in the following order:

1. First Vice-President
2. Second Vice-President
3. Secretary
4. Treasurer

Section 2

Each year the president shall appoint a membership and auditing committee. Other committees, as required, shall be appointed.

The terms of all committees shall expire June 30 of each year.

Section 3

The secretary shall keep the minutes of the meetings. The treasurer shall keep a register of members and record all dues payments, other receipts and expenditures. The treasurer shall pay out only such funds as are authorized by the President, except that expenditures over $100 must be authorized by the Board of Directors. All payments shall be by checks signed by any two of the authorized officers (president, first and second vice-president, and treasurer). All claims for expenditures or reimbursements for expenditures over $100.00 shall be approved by the Board of Directors.

Section 4

The Board of Directors shall designate the bank(s) in which all funds of the association must be deposited.

Section 5

The Board of Directors shall have the power to transact all business, except for those powers specifically reserved to the membership or specifically given to any committee.

Section 6

The auditing committee shall have the power to audit the financial records at any time and shall make reports to the membership whenever deemed necessary. At least an annual report shall be made to the membership.

ARTICLE VIII

Meetings

Section 1

Regular membership meetings shall be held once each month at such place, date and time determined by the Board of Directors. No business may be transacted at a regular meeting unless a quorum of 15% of the members in good standing is present. Sufficient notice shall be given members for all meetings.

Section 2

A special meeting of the members shall be called by the president or shall be called for a date not later than fifteen days after the written request of 10% of the members in good standing, the reasons, therefore, being stated.

Section 3

For a special meeting, the secretary shall notify each member by written notice at least one week prior to the meeting.

Section 4

There shall be a quorum of at least 25% of the members when special meetings are called.

Section 5

Robertís Rule of Parliamentary Procedure shall be used as authority in the conduct of all meetings, except when in conflict with specific provisions of these By-Laws.

ARTICLE IX

Amendments to By-Laws

Section 1

These By-Laws may be amended or repealed by a two-thirds vote of the membership in good standing voting at a meeting called or designated for that purpose.

Section 2

Amendments may be submitted in writing to the secretary. If ten percent or more members in good standing sign the proposed amendment or repeal, the proposal shall be submitted to the members for vote and the members shall be properly notified.

Section 3

A quorum of at least 25% of all members in good standing shall vote at any meeting in which amendments or repeals are to be voted upon.

Section 4

A special meeting may be held at the time of a regular meeting if the rules for a special meeting are complied with.

Section 5

Voting may be conducted by mail.

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