ARTICLE I

Name, Location, Fiscal Year

The name of this organization shall be Los Angeles Municipal Accountants and Auditors Association (LAMAAA). The location shall be in the City of Los Angeles, California. The fiscal year shall begin July 1 and end June 30 of the succeeding year.

ARTICLE II

Objectives

The objectives of the association shall be:

• To promote the growth and development of accounting, auditing, and financial professionals in City service;
• To develop and maintain a well-trained accounting, auditing, and financial workforce through continuing education;
• To provide professional development opportunities for the association members;
• To keep association members informed of new rules, regulations, technology, innovation, and best practices in the accounting, auditing, and financial professions;
• To offer networking opportunities that allow association members to build new professional relationships or strengthen existing professional relationships with other City employees; and,
• To cooperate with, offer and seek assistance from, other associations and professional organizations concerned with accounting, auditing, and financial professions.

ARTICLE III

Membership

All active employees of the City of Los Angeles shall be eligible for membership.

ARTICLE IV

Membership Dues

Annual membership dues shall be recommended by the Board of Directors and approved by the membership.

ARTICLE V

Board of Directors and Officers

Section 1

The Association’s properties, business, and affairs shall be governed and managed by a Board of Directors composed of seven members elected every two years.

Section 2

The term of office shall be two years beginning July 1 of every odd-numbered years. Each Director shall hold office until the later of the end of the two-year term or a successor has been elected.

Section 3

Board meetings shall be held as often as necessary at such place, date, and time determined by the Board. A majority of the Directors constitutes a quorum for the transaction of business, and the actions of a majority of the Directors present at the meeting at which a quorum is present are the actions of the Board.

Section 4

The association’s principal officers are a President, First Vice President, Second Vice President, Secretary, and Treasurer, all elected by the Board. The Board shall elect the Association’s officers at the new Board’s organization meeting. Each officer shall hold his office at the pleasure of the Board. Two Directors will serve as Director at large.

Section 5

On an affirmative vote of a majority of the entire Board, any officer may be removed, either with or without cause, and a successor elected at any meeting of the Board. Any officer may resign at any time by giving written notice to the Board or to the President or Secretary. Any such resignation is effective on the date of receipt of such notice or at any later time specified therein. Unless specified in the notice, acceptance of the resignation by the Board is not necessary to make it effective.

ARTICLE VI

Duties of Officers

Section 1

The President is the chief executive officer of the Association and shall (a) preside at all Association and Board meetings, (b) have the general powers and duties which are usually vested in the office of the President of a corporation, including but not limited to the power to appoint committees from among the members as the President decides is appropriate to assist in the conduct of the Association’s affairs, and (c) subject to the control of the Board, have general supervision, direction, and control of the Association’s business. The President is ex officio member of all standing committees and has such other powers and duties as may be prescribed by the Board or these Bylaws.

Section 2

The First Vice President shall take the President’s place and perform the President’s duties whenever the President is absent, disabled, fails or refuses to act. If neither the President nor the First Vice President is available to perform the President’s duties, the Second Vice President shall do so. The First and Second Vice Presidents have such other powers and duties as may be prescribed by the Board or these Bylaws.

Section 3

The Secretary shall (a) keep the minutes of all meetings of the Board and of the Association at the Association’s principal office or at such other place as the Board may order, (b) have charge of such books and papers as the Board may direct, (c) in general, perform the duties incident to the office of Secretary, (d) give, or cause to be given, notices of meetings of the members and of the Board required by these Bylaws or by law to be given, (e) keep a record book of members, listing the names, mailing addresses, and telephone numbers of members, (“Membership Register”), and (f) record in the Membership Register the termination of membership. The Secretary has such other powers and duties as may be prescribed by the Board or these Bylaws.

Section 4

The Treasurer is the Association’s chief financial officer and is responsible for Association funds. The Treasurer shall (a) keep, or cause to be kept, full and accurate accounts and tax and business records of the Association, including accounts of all assets, liabilities, receipts and disbursements, (b) be responsible for the deposit of all funds in the name of the Association in such depositories as the Board designates, (c) disburse the Association’s funds as ordered by the Board, and (d) render to the President and Directors, on request, an account of all transactions as Treasurer and of the Association’s financial condition. The Treasurer has such other powers and duties as may be prescribed by the Board or these By-Laws. The Treasurer may only disburse funds as authorized by the President, except that expenditures over $100 must be authorized by the Board of Directors. All payments shall be by checks signed by any two of the authorized officers.

Section 5

The Directors at large may be assigned duties as deemed necessary by the Board.

ARTICLE VII

Elections

Section 1

Election of Directors shall be held during the third week of June of each odd-numbered year.

Section 2

The Board of Directors shall appoint a nominating committee of three members. The Nominating Committee will select at least fifteen (15) nominees for the Board. Members in good standing may make additional nominations prior to the deadline set by the Nominating Committee. The Nominating Committee will be responsible for determining the availability of the nominees before placing their names on the ballot.

Section 3

The Nominating Committee shall prepare ballots to be presented to members in good standing as of May 31st of odd-numbered years. The seven (7) candidates receiving the most number of votes shall each serve a two-year term.

Section 4

Nominations and/or voting for the Board of Directors may be conducted by mail, email, or any other means of communication.

Section 5

The Board of Directors shall fill vacancies between elections.

Section 6

The Board of Directors may by majority vote recommend removal of a Board member for cause. Members by secret ballot at a duly announced special meeting may remove a Board member by two-thirds majority vote of those present.

ARTICLE VIII

Meetings

Section 1

Regular membership meetings shall be held as often as necessary at such place, date, and time determined by the Board, but must be held at least once every year. No business may be transacted at a regular meeting unless a quorum of 15% of members in good standing is present. The Secretary shall notify all members at least one week prior to the scheduled meeting.

Section 2

A special meeting of the members shall be called by the President or shall be called for a date not later than fifteen (15) days after the written request of 10% of members in good standing, the reasons, therefore, being stated.

Section 3

For a special meeting, the secretary shall notify each member by written notice at least one week prior to the meeting.

Section 4

A quorum of at least 25% of members in good standing is required for special meetings.

Section 5

Robert’s Rule of Parliamentary Procedure shall be used as authority in the conduct of all meetings, except when in conflict with specific provisions of these By-Laws.